WMHA Annual Meeting Minutes – 6/24/08 

A quorum of the members was reached as recorded by the sign-in sheets, which included both the members present and the duly recorded proxies.  The meeting started at approximately 6:10 PM. 

Minutes of the last Annual Meeting were read by Rebecca Brooks and approved by the members as read. 

Treasurer Report 

Rebecca Brooks presented the WMHA financial summary as it stood in June 2008. The Budget for Calendar 2009 was not prepared as she preferred to leave that for the next Board.

Committee Reports: 

 A summary of the Architectural Review Committee activities was presented by the ARC Committee Chair, Bill Lokken.  Plans for 3 new homes were approved during the last 12 months and another is in the final approval process. The status of the completed homes versus total subdivision lots was stated by Jim Williams to be approximately 70%.

 Activities of the Landscape Committee were reviewed by Bill Lokken who had a detailed set of charts showing the committee’s recent activities at the front entrance, and recommendations for future improvements to the common areas including the utilities property.  Dwayne Duke presented the results of the April meeting with Ron McLeroy of Huntsville Utilities and included the work the Utilities has agreed to do at the power station lots and the water tower front footage.  Also, the Utilities has agreed to plant trees or tall shrubs in front of the Power station property.

 Comments were made by Social Committee member Kim Holland on the apparent successes of the social committee’s block parties for the subdivision.  The members present all agreed that the parties were enjoyed by all, and the consensus seemed to be that it was desirable to keep having them.

 The Webmaster, Jim Williams, showed a live connection to the WMHA website and demonstrated its features. He commented that the website is good place to look for both current information and Association legal documentation.

 Other Business

 Amendments to the WMHA By -Laws instituted by the Board were presented by Rebecca Brooks to the membership for information. See attached.

 A question was raised by Harry Durgin about the due dates for the membership dues.  This was to clarify the dates now effective since the shift of the WMHA fiscal year from June - July of the following year to January – December of the same year. The response was that dues are now due in January of the fiscal year, and that exact due dates and delinquency dates will need to be established by the newly elected Board.

 Election of Board

 The slate of nominees for the new Board to be elected was presented.  The names were: Bill Lokken, Maureen Lokken, Jon Holland, Kathy Leslie, and Ken Helton.  Each nominee spoke to the members, giving their background and interest in serving the Homeowners’ Association.  An opportunity was given to the attendees to submit additional nominees but there were none received from the floor.  A motion was made by Charlie Bonne’ to accept the nominees as presented and seconded by David Furman.  The members gave their approval of this motion.

 A motion was subsequently made to adjourn the meeting by Don Stringfellow and seconded by David Furman.  The motion carried, and the meeting was adjourned at 7:05 PM.

 Submitted by Jim Williams

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Attachment

 Changes to the By-Laws

 Add to Article II – Assessments: Section 9.08(a)

 No amount more than $100 for a single, non-budgeted item will be dispersed without membership approval.

 Remove Article VI – Board of Directors: Section 6.10(L)

 Change Article XIII – Amendments, Etc.

 From:  These Bylaws may be altered, amended or repealed by the Board

 To:  These By-Laws maybe altered, amended or repealed by a two-thirds majority of the members present at a regular meeting, provided the amendment provided the amendment has been presented at the previous meeting or mailed to each member at least 2 weeks preceding the meeting at which it will be voted upon.

 Revised and amended 8-1-2007